TERMS & CONDITIONS
PLEASE READ OUR TERMS & CONDITIONS BEFORE BOOKING ANY TREATMENT, PRODUCT, OR SERVICE. BY BOOKING ANY PRODUCT, TREATMENT, OR SERVICE YOU ACKNOWLEDGE YOU HAVE READ, UNDERSTOOD, & ACCEPTED OUR TERMS AND CONDITIONS.
IMPORTANT NOTICE: Please be advised that during the current ever-changing circumstances relating to COVID_19, there remains the risk that we may, at short notice, may be unable to open on the day of your scheduled appointment due to unforeseen related circumstances. Examples include local lockdowns, national lockdowns, contact-tracing, any COVID-confirmed contact between any member(s) of our staff, their families, and / or clients. These are unprecedented times, and to operate a small business during such times means these things can occur. If, for whatever reason, your appointment is cancelled during the ongoing situation related to COVID, we will move your appointment to a later date and time to suit, but no refunds will be offered if we are forced to close temporarily for any of the above reasons. By making a booking, you confirm that you have understood this. Should this occur, you will be contacted as soon as possible, and your booking moved over to a convenient time and date with the rescheduled opening.
COVID-19 OPERATING PROTOCOL - VALID AS OF 10TH JUNE 2020 UNTIL FURTHER NOTICE. THIS GUIDANCE AS MENTIONED BELOW SUPERSEDES ANY PREVIOUS TERMS AND CONDITIONS UNLESS OTHERWISE ADVISED
Your safety has always been our priority, and we have taken extra measures at this time to ensure it remains so. Our COVID-19 infection control protocol implemented in clinic is based upon, and adheres to, the international guidance as set in the peer-reviewed journal 'Dermatologic Therapy', entitled: 'COVID-19 Pandemic Consensus for Preferred Practices in an Aesthetic Clinic'; along with guidance as issued by the British Association of Cosmetic Nurses (BACN) and Government Guidance.
Please be advised of the following before booking an appointment and attending the clinic.
1 You will be required to fill out an electronic pre-screening questionnaire, consent, and medical history form before your proposed treatment. The link to this will be sent to you in your 'reminder' email the day before treatment. If you do not receive this, please call us on 0800 772 0137. Note: If you work in a high risk area (for example, ICU), where you have known contact with COVID-19 patients), you will be required to provide a negative lateral flow result taken no earlier than 24 hours prior to your appointment.
2 Only one person (the client being treated) is permitted into the clinic at any one time. Please do NOT attend with family or friends: they will be asked to wait outside or in their car. Two members who live in the same household may attend the clinic together, but only one person at a time will be treated in the treatment room: the other must wait in the waiting room.
3 Please ensure you arrive promptly for your appointment at the allotted time. If you arrive too early, you may be asked to wait outside if we are treating another client at this time. If you are too late, you may be required to rebook and lose your appointment. This will result in the loss of any deposit paid for that booking. This is due to both reducing the risk of possible infection (only 1 person in the clinic at any one time) and to allow for cleaning in-between clients (it can take 10-15 minutes for any certain cleaning products to work).
4 You are welcome to wear your own facial shield, and in fact this is encouraged. However, please do NOT attend the clinic wearing your own gloves. We ask that you dispose of any gloves BEFORE entering the clinic.
5 We have provided you with a SANITATION STATION. Please use this immediately upon entering the clinic, and again before leaving the clinic.
6 Please do NOT attend your appointment if: you feel at all unwell, have a new cough (even if you think it's 'just hayfever'!), have a fever, have any loss of sense of taste and / or smell, have had any recent contact (within the last 14 days) of anyone diagnosed with COVID-19. Additionally, do NOT attend if you are experiencing any symptoms that are 'not normal' for you, such as (but not limited to): fatigue, body aches, headache, sore throat, nausea or diarrhoea.
7 Our staff will be wearing PPE. You may also be asked to wear certain PPE if this is deemed necessary for your (and our!) health.
8 If you are having LIP FILLER, MARIONETTE LINES, SMOKERS LINES or any other treatment that involves the mouth and / or surrounding area, you may be asked to gargle CLINISEPT mouthwash for 15 seconds prior to the treatment. You will be provided with a patient leaflet about this product in the clinic. This is for our clinicians safety, as the viral 'load' of COVID-19 in positive patients is concentrated in the mucus membranes. CLINISEPT MOUTHWASH is an antimicrobial, bactericidal, fungicidal, virucidal, and sporicidal mouthwash that has been demonstrated to lower the risk of COVID-19 transmission. It does not contain chlorhexidine, alcohol, colouring or flavouring. It is non cyto-toxic and is hypoallergenic. This, and all accompanying equipment will be provided free of charge. Kindly note that if our clinician feels the treatment calls for preparation with clinisept mouthwash, unless you have any allergies and / or contraindications against using this product, failure to abide by this part of infection control may result in us being unable to safely treat you. If this is the case, we will be unable to proceed with treatment and you will lose your deposit.
9 You will be asked to complete and additional COVID-19 risk questionnaire in addition to the normal medical, social, and psychological history. You will be asked to confirm that you without any symptoms, and have not had any recent contact (previous 14 days) with anyone diagnosed with COVID-19.
10 TO COMPLY WITH INFECTION CONTROL & FURTHER MINIMISE THE RISK, PLEASE BE ADVISED OF THE FOLLOWING:
To reduce the risk of spreading COVID-19, we will (unfortunately!) not be providing any refreshments such as tea, coffe, or water until further notice. Please bring your own water bottle with you and take it home with you.
As we have removed all non-essential 'clutter', we will not have our normal reading material (magazines, leaflets) available for your perusal. If you would like any leaflets or price-lists, please ask and these will be given to you to take home.
11 CHEMICAL PEELS - We will not be offering chemical peels at this time, as in order to make the experience comfortable for you during the treatment fans are required. Under the current infection control guidance, fans should NOT be used unless absolutely necessary due to the risk of circulating virus-loaded air within the clinic. We will update this when we are able.
12 Please do not bring unnecessary belongings with you into the clinic. A container will be provided for you to place handbags, keys, mobile phones etc. This is decontaminated in-between clients.
13 Please be advised that the current situation with regards to COVID-19 remains uncertain and ever-changing. Please be advised that in the event of a further lockdown, or of a member of staff themselves becoming unwell, we may be unable (during any such period) to provide any follow-up services, such as but not limited to): 'top-ups'; routine 'checks'; address any possible complications (as described in your consent form) - for example, administering steroids and / or topical medications; adjustment of any undesirable or unintended aesthetic outcome. If a further lockdown does occur, and you experience anything unintended or undesirable such as common - to - rare side effects and / or complications, unintended / undesired aesthetic outcome, the overwhelming majority of these will not be life-threatening and should resolve spontaneously at home. As always, as discussed in clinic, should you experience any serious side-effects during or after any treatment, medical advice (as in, your GP and / or local A&E) should be sought immediately. Any corrective procedures / treatments will not be available during this time. No refunds or financial compensation will be offered during such circumstances that our beyond our control. By making a booking and proceeding with any treatment, you confirm that you have read and understood these conditions.
14 B0T0X - If you are having a standard B0T0X treatment, which typically involves the frown lines, crows feet, and forehead lines (or combination thereof) we may ask you to wear a surgical face mask to cover your mouth and nose. If so, these will be provided free of charge.
15 We will NOT be offering 'dental blocks' at this time, due to the increased risk of procedures inside the mouth. Kindly be advised that we will offer you topical numbing cream as an alternative (and in fact, over 99% of our clients do NOT need a dental block!)
16 Circumstances can change rapidly. If you are booked in for any 'course' of treatment, and become unwell and / or display any of the signs and symptoms as mentioned above in-between sessions, we request that you contact us to rearrange and defer your next session until such time it is safe for you to have it.
17 We reserve the right to refuse anyone that we believe (in our clinical opinion) to be displaying any signs and / or symptoms of a possible COVID-19 infection. If this is a result of the pre-screening questionnaire that is submitted the day before treatment, your booking will be moved to a date more than 14 days in the future and you will not lose your deposit. However, if the pre-screening is not submitted and on attendance, unless previously advised by yourself prior to the treatment, you are displaying and signs / symptoms of a possible COVID-19 infection, we will not be able to proceed with treatment and this will result in the loss of any deposit paid for that day.
18 We are not allowing group bookings at the moment, and ask you not to attend with friends (see above).
19 Children are NOT permitted to attend the clinic during this time that COVID-19 protocol is active. Please do NOT bring your children. If you arrive with any children, we reserve the right to refuse to treat you and any deposit(s) paid will be forfeit (non-refundable). Please contact us to discuss whether we can help you if you are unable to find childcare, as we can move your booking into such time that you are able to attend safely.
20 Certain services / treatments are unavailable at this time until further notice. We will not be offering chemical peels at this time.
IN SUMMARY - WHAT WE ARE DOING TO KEEP YOU AND OUR STAFF SAFE
Our staff will be wearing hospital scrubs to lower the risk of infection
Our staff will be wearing PPE, which comply with government guidelines. This includes single use fluid-resistant surgical face masks (Type IIR) to protect against respiratory droplets, and full polycarbonate facial shields
Only one person is permitted inside the clinic at any one time, with the exception of two members (maximum) of the same household. Therefore, strict appointment times must be observed (see above)
We are currently NOT offering group bookings to further minimise the risk
Alcohol gels are provided throughout the clinic, including a SANITATION STATION
Disposable tissues are available throughout the clinic
All non-essential clutter such as magazine and leaflet are removed to reduce the risk of cross-contamination
No refreshments will be available during this time to minimise any risk of cross-infection
All areas of the clinic are cleaned daily, and also in-between clients, using detergents effective against COVID-19
70% alcohol sprays, gels, etc will also be used where and when appropriate
Pens, clipboards etc are disinfected in-between clients
We request that you remove your gloves prior to entering the clinic. We advise - and encourage - you to wear your own face masks / shields when appropriate.
We will not be offering chemical peels at this time due to the increased risk of circulating air with use of a fan.
You may be asked to wear a face-mask and / or to use CLINISEPT MOUTHWASH prior to your treatment if deemed necessary.
Contact time will be minimised. Although we LOVE chatting with you, we will be limiting any non-essential conversation to a minimum
Anyone displaying signs and / or symptoms of possible COVID-19 infection will be refused treatment. This may result in loss of any deposit paid for that day unless previously advised in advance by yourself.
You will be asked to place any personal belongings onto a tray that will be provided. This is disinfected in-between clients.
You will be asked to abide by all terms, conditions, and infection control protocols as mentioned
Children are NOT permitted into the clinic at this time. Please arrange alternative child-care. If you are unable to do so, get in touch and we will rebook for a later date (48 hours notice required). Note that if you do attend your appointment with a child we reserve the right to refuse to treat and you will lose any deposit paid
DEPOSITS AND CANCELLATIONS
We require a deposit of £40 for all of our consultations and bookings, including those that are free of charge (with the exception of B12 bookings, for which the deposit is £10). This is to secure the booking slot and the medical practitioner's time. Consultation fees and deposit's are fully redeemable against all treatments booked. A charge of £10 will be applied if you have a consultation, and you are unsuitable for / decide not to book / proceed with treatment.
Note: for all cancellations that result in a refund of your deposit, we also charge a small fee of £2.
If, for whatever reason, you are unable to attend the clinic for your appointment, please let us know 48 hours prior to your appointment. Failure to cancel or rearrange without a full 48 hours notice for any reason whatsoever will result in the loss of any deposit paid. Failure to attend without any notice whatsoever, or attendance past the scheduled time slot of your appointment has already finished, will result in what we term a 'no show'. No-shows will be charged 50% of the total cost of their treatment(s) for which they have not attended. You will also be charged 50% up-front of any subsequent appointments you make as a deposit as opposed to our standard £40. If you have paid for a course of treatment in full and / or have an appointment booked whereby you have not paid us a £40 deposit, failure to attend any of your scheduled appointment without 48 hours notice will result in a payable charge of £40 for failure to attend, and a further deposit of £40 will also be required as normal to rearrange the appointment. This, on attendance of your rescheduled appointment, will be deducted from the cost of any treatment(s) / refunded as per our T&C's. Cancelling an appointment 48 hours before your appointment allows us to reschedule at your convenience without any loss of deposit and / or treatment, and enables us to offer the slot to someone who may otherwise have to wait much longer for an appointment (we do charge a small £2 admin charge for rescheduling or cancelling appointments outside of this window).
If you have a remote consultation scheduled and you do not attend, we will try you again. If we try to contact you twice at the time of your appointment and you do not answer, you will be charged £10 for our time, admin, and the missed slot that would otherwise have been available to other clients.
Similarly, if a 'last minute' booking has been made and would therefore fall outside our cancellation period, failure to attend your appointment will result in loss of your deposit and a 50% charge of the total treatment price.
If you are delayed for any reason, kindly let us know with as much notice as possible. We will always strive to accommodate but this is unlikely to be possible due to the high volume of bookings, the length of each clients appointment, and the working hours of any particular practitioner on any given day. As a general rule, if you are ten minutes late for your scheduled appointment, we are unable to treat you and you will lose your deposit for the booking of that day and may also incur a charge of 50% of the total cost of the treatment. A further deposit will be required to rebook. If you arrive past the time of your appointment as it would have ended by the time of your arrival, you will be classed as a no-show which will result in loss of your deposit and 50% of the cost of your treatment. You will then be required to pay 50% of any rebooked treatment upfront as a deposit.
If a client registers as a 'no-show' twice, this will result in both the fee's as above regarding deposits and fees being due, as well as us requiring payment in full for any future treatments booked with us up front and in advance of the booking. We also reserve the right, after two 'no-shows', to refuse you any future service.
Conversely, if for any reason we have to cancel your appointment (we are human, too!), we will endeavour to arrange an alternative appointment at a time and date convenient for yourself. We promise to try our best to reach you on the contact details provided by yourself during booking. If, due to our inability to carry out the original appointment and an alternative booking is, for whatever reason, unsatisfactory to yourself, a full refund will be issued.
If on arrival, our clinician(s) believe you to be displaying any signs and / or symptoms of a possible COVID-19 infection, OR you are living with / have had close contact within the last 14 days of anyone with a confirmed diagnosis of COVID-19, we reserve the right to refuse to treat you. In these circumstances your deposit will be forfeit.
Simple non-attendance without any notification from yourself in any case will result in the loss of any deposit paid and a 'no show' being registered (see above), 50% of the total cost of the treatment being due to us, and will require a 50% deposit for any rebookings as a deposit.
TEMPORARY MEASUREMENTS IN LIGHT OF THE CURRENT SITUATION WITH REGARDS TO COVID-19 - OPERATIONAL AS OF THE 10TH JUNE 2020 UNTIL FURTHER NOTICE
You MUST arrive promptly to your appointment, as we are operating a strict one person in the clinic at any one time policy. Our strict appointment times enable us to ensure that there is only one client on the premise at any one time, and allows us to implement infection control (cleaning) in-between clients. If you arrive too early for your appointment, we may still be treating and / or cleaning. You WILL be asked to wait outside. If you are too late for your appointment, again due to the strict one person in the clinic protocol, we may be unable to treat you as your allotted ;time slot' may therefore run over into the next appointment, preventing us from keeping to this policyand also cleaning. If this is the case, you will be able to rebook but you will lose any deposit paid for that appointment. If you are running late for whatever reason, please call the clinic on 0800 772 0137 and we will advise you as to whether we can fit you in on your late arrival, or whether you will have to rebook. This guidance supersedes any previous terms and conditions with regards to arrival times.
We ask that you arrive promptly at the time of your appointment. Arriving more than ten minutes prior to your appointment mens you may be waiting. Arriving later than your appointment time may result in your allotted slot either being shorter than originally allotted or possible forfeit of the appointment. If, for whatever reason, you are 'late we will again try our best to contact you and also to treat you - however, during busy periods we may have to reschedule your appointment and this may result in loss of any deposit. If you are late for your appointment and we are unable to fit you in due to the constraints of the clinic / our practitioners at that time, your deposit is non-refundable.
TEMPORARY GUIDANCE IN LIGHT OF THE CURRENT COVID-19 SITUATION. OPERATIONAL AS OF 10TH JUNE 202, THIS GUIDANCE IN BOLD SUPERSEDES ANY PREVIOUS TERMS AND CONDITIONS WITH REGARDS TO CHILDREN.
Children are NOT permitted into the clinic at this time and until further notice. Please be advised that if you bring your child we will refuse to treat you due to infection control and current protocol. You will be offered a rebooking, but kindly note that you will lose any deposit paid for that attendance.
Children are more than welcome in the clinic. However, we do ask that if your child is under the age of 16 years they are accompanied by another adult to supervise them during your treatment. We do not allow children into the treatment room. We do not allow children under the age of 16 to be unsupervised in the clinic grounds at any time. We do not have extra staff available to supervise your child and would not legally be able to do so even if we did - so as much as we adore kids, please do not ask! Failure to bring an appropriate adult chaperone to supervise any child under the age of 16 may mean we are unable to provide your treatment and may result in loss of your deposit and / or appointment.
CREDIT CARD DETAILS, DEPOSITS AND PAYMENTS
A deposit is required at the time of booking in order to secure your appointment. On booking, our staff and time is dedicated to you and we are unable to offer this space to anyone else who may want to book at the same time. Therefore, if, for whatever reason, insufficient notice or cancellation as per our policy and / or non-attendance occurs, this will result in loss of your deposit and / or appointment as noted above.
Pay in 3 instalments - The following (italic) terms are taken directly from Klarna, who are referred to herein as 'we' or ;us'. 'We' or 'us' as described in these terms and conditions do not refer or apply to Sebastian Rose Medical Aesthetics, who only supply you with the link and ability to use Klarna (Sebastian Rose is the 'merchant) and have no influence whatsoever or anything mentioned in these terms and accept no liability whatsoever for the finance arranged between yourself and Klarna.
You can either apply for Klarna in clinic prior to your treatment(s), or you can apply remotely before your treatment. Note that if you are successful in your Klarna Pay in 3 application, Klarna will take one third of the balance immediately upon acceptance. Please ensure to read the following notes and T&C's from Klarna prior to making a Klarna application through Sebastian Rose Medical Aesthetics. In making such an application, you confirm that you have read and understood the following in full.
The following Terms apply between Klarna Bank AB UK Branch (“Klarna”, “we” or “us”) and you who has made a purchase and want a smoooth payment experience. If you choose this credit offering you agree to these Terms.
This is a credit offering you can choose to part pay your purchases by dividing the cost into 3 payments without any interest, fees or charges using a credit or debit card. However, the issuer of your card may charge interest or other fees under the terms of your card agreement.
How do I Pay in 3 instalments?
Provide your card details in order to complete your purchase. The first payment is taken from your card at the time the merchant confirms your order. The two remaining payments will also be taken from your card 30 and 60 days after the first payment is taken. We will tell you the due dates via electronic communication and they are viewable in the Klarna application.
You give us the authority to take the two remaining payments from your card on the due dates. In the event the merchant does not charge for your entire order at the same time, we will create a different Pay in 3 instalments plan for each merchant charge. Each of these order parts will have its own due date depending on when the merchant confirms that part of your order. This situation may be common where a merchant does not ship all the items from your order at the same time.
Failure to pay
You will maintain an adequate credit balance on your card to allow for payments to be taken on the due dates. Pay in 3 instalments is a form of credit. It is important you ensure enough funds are available to complete your payment on the due date. If you fail to make a payment you will be in default, and may be unable to use the service in the future. We may continue to attempt to collect overdue and currently due payments on subsequent due dates, or invoice you separately for the unpaid total. If you do not pay for your purchase, Klarna may engage with an external debt collection agency to collect on our behalf.
What do I need to know?
You must be 18 years old.
Pay in 3 instalments is a form of credit.
The card is valid (i.e. has not expired) and issued to you, and you have sufficient funds on the card.
It is at our discretion whether we offer you this credit offering. We may limit the types of cards we accept at our discretion. If a type of card is not accepted you will be notified before the purchase is completed. Most valid credit and debit cards that are not scheduled to expire in the near future are accepted. We do not accept prepaid cards. If we accept a card we will authorise the card for 1/3 of the order total at point of purchase. This amount will not be charged until the merchant confirms the order, but your card issuer may restrict your access to the authorised amount while pending. If we, for any reason, would be unable to charge the first instalment from your card, we will notify you about this and conduct a maximum of two (2) retries in order to try to collect the funds. You will be notified in good time in writing about the payment failure and when the retries will be scheduled so you’ll have enough time to make sure that you have sufficient funds on your card. If we were unable to withdraw funds after the two (2) retries, the missed payment will be rolled over to the second instalment. You can update the card linked to your purchase for payment at any time prior to your due date in the Klarna application and, where changed, we shall attempt to collect from this new card information.
We may carry out a limited credit search on you at a credit reference agency. This search will not affect your credit score or your chances of obtaining a credit in future. If we do not carry out a limited credit search we will validate your card and request authorisation from your card issuer. In this case there will be no entry shown on your credit file for these payments.
If we are not able to take the second instalment from your card on the due date we will provide you a courtesy slack period of a few days so that you can update your payment method or ensure enough funds are available on your selected card. If we are not able to take the second instalment during this period we will make two (2) more retries before rolling over the unpaid amount to the next and final instalment. If we are unable to take the outstanding amount on the third instalment, we will follow the same procedure as listed above with two (2) retries and thereafter, if payment is not successful, we may invoice you the remaining amount or follow our debt collection procedures. Please note that Klarna will notify you in writing prior to any withdrawals taken from your registered card, if a payment fails, if an instalment amount is rolled over to the next scheduled due date or if the debt is handed over to an external debt collection agency.
If your card is cancelled you will immediately pay us all the remaining payments when we ask you to. If your card details change between your initial purchase and final payment, you agree to notify Klarna of your updated card information. Klarna will provide you an online method to provide these updates. If you fail to provide updated information, you authorize Klarna to obtain the updated details from your card issuer, if available.
You authorize us to store your card details on our systems. We will use this information to authorize future payments under these Terms. Unless you opt out, we may also use this information to conveniently prefill your card details for future purchases. You may manage your cards and details online. In the event Klarna obtains updated card information from your card issuer, you agree that we may store this updated information on our system.
You can pay any remaining payments at any time and we will not charge you for doing so.
If you cancel your purchase we will cancel any remaining payments and pay back to your card any amounts we have taken. Any part returns or refunds credited to your purchase will reduce your outstanding balance, but do not count as payments. You will need to continue to make your previously disclosed payments at scheduled due dates until your balance is paid in full.
Our Use of Your Personal Data
Klarna processes your personal data in order to carry out our obligations in this agreement and for the additional purposes set out in our Privacy Notice. The Privacy Notice is available here, and on our website, and by using Klarna’s services you confirm that you have read this Notice. We process your personal data for example to identify you and perform customer analysis, credit assessments, marketing, and business development. We may also transfer your data to selected partners (such as credit reference bureaus), which may be established outside of the UK. In the Privacy Notice there is more information about our data sharing, your rights in regards to your data, how you may contact us with questions, or submit a complaint to an authority.
For complaints, the information provided on https://www.klarna.com/uk/feedback-and-complaints/ applies. By using our Service you consent and agree to that Klarna provides all communication regarding complaints electronically. If you have a complaint towards Klarna, you can submit your complaint through Klarna’s customer service webpageusing the chat function or by giving us a call on (+44) 0808 189 3333.
We aim to handle all complaints promptly, effectively and in a positive manner. If we do not resolve your complaint to your satisfaction, you may refer your complaint to Klarna’s Complaints Adjudicator for an impartial review, using the form provided alongside your final response.
For more information about how we handle complaints at Klarna, please refer to our complaints handling procedure.
You may not transfer or assign any rights or obligations you have under these Terms without our prior written consent. We have the right to transfer or assign these terms or any right or obligation under these Terms at any time without your consent, provided that such transfer does not alter your rights and obligations under these Terms to your detriment.
Klarna Bank AB UK Branch, is a branch of Klarna Bank AB which is authorised and regulated by the Swedish Financial Services Authority. Deemed authorised by the Prudential Regulation Authority. Subject to regulation by the Financial Conduct Authority and limited regulation by the Prudential Regulation Authority. Klarna Bank AB UK Branch’s establishment number is BR020956 and is located at 7th Floor, 33 Cavendish Square, London, W1G 0PW, United Kingdom, with FCA reference number 536065. Klarna Bank AB’s headquarters are located at Sveavägen 46, 111 34 Stockholm, Sweden, registered in the Swedish Commercial Register under registration number 556737-0431.
For further information about Klarna, go to: https://www.klarna.com/uk/
PACKAGE DEALS - GEN Z, MILLENNIAL, GEN X & BABY BOOMER
The cost of all package deals is required up-front. Any package deal purchased is solely for the use of the client, and no part of a package deal is transferrable under any circumstances. If, for whatever reason, after purchasing a package deal you decide not to have certain elements of it, there is no refund on any part of the package. All packages, services and treatments are non-refundable. All elements of a package deal must be carried out within a maximum of 12 months. No parts of a package deal can be carried forward out of a 12 month period, and no refund will be given if you do not use any elements of said package.
We no longer offer membership packages. However, we are honouring existing memberships
Discount codes are redeemable only for the product, treatment or service for which they are specified. Discount codes are one-time-se only, and are not transferrable.
COURSES OF TREATMENT
Any treatments purchased as part of a 'course' must be paid in full at the time of booking unless alternative finance has otherwise been arranged and / or otherwise specified during the booking process. All treatment courses must be undertaken within a period of 12 months from the date of first treatment. Any subsequent treatments or unused treatments will not be refunded, nor can they be 'rolled forward' out of the 12 month window.
Courses of treatments are non-transferrable - i.e, you cannot 'give' one to another person.
We offer two types of modelling opportunities.
WITH OUR CLINICIAN IN CLINIC - 1:1 From time to time, when we introduce a new product, service, or treatment in clinic, we sometimes offer a limited number of spaces for clients to take advantage of the product, treatment, or service at a heavy discount to the normal price. To be eligible for a modelling opportunity, you must be suitable for the product, service, or treatment (as per out treatment suitability T&C). A full consultation will be carried out beforehand, and to qualify for the modelling opportunity you must agree to us taking , using, and sharing any before and after pictures as we deem necessary on any of our online channels (social media, website, etc).
AS PART OF OUR TRAINING ACADEMY - As part of our official TRAINING ACADEMY, we will occasionally require 'models' on whom to administer anti-wrinkle injections and / or dermal fillers to teach our delegates. All of our delegates (those attending our courses) are medical professionals - GMC / NMC / GPhC registered. A full consultation will be carried out on all models who wish to book onto any of our modelling opportunities to assess suitability and safety of the product for the individual. Normal suitability conditions apply, and if you are not suitable to be a modelling candidate but have paid for the service you will be issued with a full refund.
Our standard cancellation terms and conditions as applied to standard bookings in clinic do not apply to modelling bookings. If we are unable to treat you (either because you are not suitable from the initial consultation) and / or we are unable to ultimately provide the service (due to cancellation from our end for any reason) you will be entitled to a refund. However, any cancellation from your end (regardless of the notice given, and for any reason whatsoever) will result in the loss of any and all monies paid for the treatment. The 48 hour cancellation window applied to standard clinic bookings does not apply to the modelling bookings. This is necessary as it is crucial for the smooth running of our training academy that our models attend, and it may be difficult for us to find another model if you cancel. The only exception to this (valid until further notice) is any COVID-19 related illness or contact. Payment for the whole treatment must be paid in full and up front. We do not accept deposits for any of our modelling services. As above, standard terms and conditions do not apply to cancellation(s), and any cancellation from your end, regardless of any notice period given, will result in the loss of any and all monies paid for the service(s) booked (with the exception of COVID-19 related illness and / or confirmed contact).
Gift vouchers can be redeemed against any treatment or service at SEBASTIAN ROSE MEDICAL AESTHETICS, excluding any take-home skin care products, subject to our terms and conditions. This gift voucher may be used for treatments and / or services of a higher price than the face value of the gift certificate on payment of the difference. Gift vouchers cannot be exchanged for cash. If the value of the service or treatment is less than the face value of this gift certificate, no cash or credit note will be given for the difference. Any money owing will be added to the remaining balance on the gift certificate. This gift certificate cannot be redeemed online. Gift certificates cannot be exchanged or refunded, except in accordance with your legal rights. Gift certificates are valid for a period of 12 months from the date of issue. SEBASTIAN ROSE MEDICAL AESTHETICS will not accept liability for any lost, stolen, or damaged gift certificates. If you do not produce your valid gift certificate on attending your appointment, the full cost of any product, treatment or service must be paid via another means. SEBASTIAN ROSE MEDICAL AESTHETICS reserves the right to refuse gift certificates which it deems to have been tampered with, duplicated, damaged, or which otherwise is suspected to be affected by fraud. SEBASTIAN ROSE MEDICAL AESTHETICS reserves the right to amend the terms and conditions of gift certificates at any time without notice and to take appropriate action, including cancellation of the gift certificate, if, in its discretion, it deems such action necessary. This does not affect your legal rights. Normal terms and conditions apply to the gift certificate holder regarding treatment and service suitability. Gift certificates are non-refundable and non-transferable, without exception.
Our experienced medical aesthetic practitioners will always suggest a treatment that is suitable, appropriate, and safe for you as an individual. If, for whatever reason, the clinician is unable to carry out a proposed treatment on unsuitable medical grounds (i.e, you are not suitable for the treatment - allergies, contraindications, etc) you will be advised of this during a face-to-face consultation. Alternatives, if available, will be suggested. If we do not feel it is safe or appropriate to treat, we reserve the right to refuse treatment.
Kindly be advised that if you have not visited us for anti-wrinkle injections before, a consultation at least 48 hours before the day and time of proposed treatment is MANDATORY. Please do not book for anti-wrinkle injections if you have not visited us already - please ensure to book a consultation first. Failure to attend a consultation and also complete your medical history at least 48 hours before your scheduled appointment, as a new client, will result in disappointment as without a consultation and receipt of your medical history in advance, we cannot treat you on the day. Failure to complete your medical history form and attend your consultation as scheduled will therefore result in loss of deposit and cancellation of your booking.
Failure to attend a scheduled remote consultation, without 48 hours notice, will result in a £10 non-attendance fee being deducted from any deposit(s) paid. We can reschedule this for you, but be aware that if your treatment is booked very soon after, as above, this may also have to be rescheduled.
Similarly, failure to heed the advice on check-out and to book a consultation as opposed to anti-wrinkle injections / any treatment concerning botox, may also result in the loss of any deposit paid and we will not be able to treat you on the day.
ALCOHOL & RECREATIONAL DRUGS
If our practitioners suspect you are under the influence of alcohol or recreational drugs, treatment will be refused and your deposit will not be refunded. This is to ensure your - and our - safety.
We operate a zero tolerance policy with regards to abuse. This includes being verbally and or physically abusive towards any members of staff, and / or towards our property.
Any client whose behaviour contravenes our zero tolerance policy in any way will be unable to book with us in the future, to protect our staff, our clients, our property, and the public. We will also contact the police where deemed necessary.
The cost of all wedding packages are to be paid up front, not per session. If a client does not use all of the treatments, services and / or products offered as part of a wedding package, no refund or reimbursement will be given for that not used. Products, services, and / or treatments offered as part of the wedding package cannot be used or extended beyond the timeframe issued for that package. At our discretion, if a wedding is cancelled, we will try our best to make certain allowances in possibly rearranging or extending timeframes as needed.
PRICE MATCH GUARANTEE
We guarantee to match the price of any 'like-for-like' competitor (established clinic) within a 25 mile radius of each of our clinics (we do not recognise treatment given from a clinician's 'home'). The product(s) they use for a particular service must be identical to that used by us, sourced from the manufacturer or a reputable supplier recognised by us as being so. The qualifications of the medical aesthetic professional administering the treatment must be, at a minimum, at the same level of accreditation, qualification and experience of that of our treating clinician - they must also have the same experience and have treated a comparable amount of clients.This must be verifiable.
In order to be reimbursed for the price match guarantee, all of these criteria must be met within 7 days from undertaking the treatment with ourselves, and providing evidence of the above is the responsibility of the client. Our Price Match Guarantee is not applicable to any products, services or treatments given as part of a membership package, annual pass, group bookings, block bookings, or wedding packages.
We do not have access to a clients medical records or history and therefore rely on the client being fully open and transparent with regards to the medical questionnaire and any and all questions we may ask to assess your suitability for any particular treatment. If a client, for whatever reason, fails to provide all information correctly and / or omits certain information (e.g, any allergies, medications taken, any acute or chronic diseases) when asked we will not be held liable for any damage that may occur due to the clients failure to disclose or truthfully disclose such information when requested.
The client agrees to comply with all instructions / recommendations given to them by or on behalf of SEBASTIAN-ROSE regarding the care of any treated area. Any loss of, or negative aesthetic result due to the clients failure to adhere with our advice is the responsibility of the client and SEBASTIAN-ROSE does not and will not accept any liability in these situations.
We do not accept any liability with regards to the current situation and risks associated with COVID-19.
Once delivered, all services and treatments are non-refundable.
RIGHT TO COMPLAIN
SEBASTIAN-ROSE endeavours to treat all of its clients appropriately, fairly, and safely. We will always seek to rectify any problems, worries or concerns as they arise and welcome feedback. If, for whatever reason, you are unhappy with any matter related to your treatment at SEBASTIAN-ROSE you are entitled to lodge a complaint, either in person, by telephone, or in writing. If you need assistance with this, SEBASTIAN-ROSE is more than happy to help.
If the matter cannot be resolved immediately, we aim to respond to you in writing within three working days to confirm that an investigation into the matter is underway and that a response will be made as soon as possible.
Complaints of a non-medical nature will be handled by the clinic manager.
If the complaint is related to the treatment, we advise you to discuss this with the treating practitioner. If you are still unhappy, we will endeavour to seek alternative arrangements with another clinician - although this cannot be guaranteed.
SEBASTIAN-ROSE will always aim to fully understand and address any concerns.